The Nitschmann band has been invited accepted and received school board approval to participate in the West Virginia Strawberry Festival in Buckhannon, West Virginia on May 19 & 20, 2023.
The band will march in the Fireman’s Parade on Friday evening and the Grand Feature Parade on Saturday afternoon.
Participating students and parents MUST attend a mandatory trip meeting, as per school board policy, on April 19, 2023 at 7 pm. NO EXCUSES! Mark your calendar now.
The trip will include:
Deluxe transportation via motor coach from Nitschmann Middle School
1 night lodging at the West Virginia Wesleyan College Residence all (air conditioned/private bath)
Fireman’s parade on Friday night
Strawberry Festival Parade on Saturday afternoon
1 Breakfast buffet at West Virginia Wesleyan College
1 Lunch buffet at West Virginia Wesleyan College
1 Dinner buffet at West Virginia Wesleyan College
Applicable tax and gratuities
Services of VIP representative throughout the trip
COST:
$325 per person, Double Occupancy
PAYMENT SCHEDULE
1. A $50 per person 1st deposit is due by December 21, 2022.
2. A $75.00 per person 2nd deposit is due by January 18. 2023.
3. A $100 per person deposit is due by February 15, 2023.
4. A $100 per person deposit is due by March 15, 2023
CANCELLATION POLICY
1. Any cancellations after December 21, 2022 and before January 20, 2023 will incur a $75.00 per person cancellation fee unless a substitute is found.
2. Any cancellations after January 20, 2023 and before February 24, 2023 will incur a $125.00 per person cancellation fee unless a substitute is found.
3. Any cancellations after March 17, 2023 will receive NO REFUND, unless a substitute is found.
OPTIONAL TRAVEL INSURANCE – HIGHLY RECOMMENDED:
For a complete list of terms and conditions and to book, please see the flyer and link that will be sent specifically for your group in a separate email for you to share with your students. We recommend this travel insurance be purchased when they make’ their first deposit to the school. PLEASE NOTE THAT IF A FAMILY PAYS THE SCHOOL IN FULL, THEY CANNOT PURCHASE ANY INSURANCE.
Make the $50 deposit first, then purchase the travel insurance. Once you have done that, you can pay the remainder of the balance due according to the payment schedule outlined above or all at once. You can pay ahead, but you CANNOT wait to pay until the final payment date.
CHAPERONES
We are not limiting the number of chaperones for this event. Any parent who wants to chaperone must have their background clearances on file in the Nitschmann office by FEBRUARY 15, 2023. Parents who want to chaperone should complete the chaperone registration at the end of the form.
Chaperones are responsible for paying the $325 per person cost of this trip according to the payment schedule listed above.
REGISTRATION LINK
TRAVEL INSURANCE INFORMATION
This is the information on how to purchase optional travel insurance for the band trip to West Virginia through Travel Insured. Below is a link that will allow you to purchase the Group Travel Protection Plan for your trip. Rates are based on overall trip cost and not age. You will need to enter your full trip cost ($325) for accurate coverage. If interested in purchasing the student discounted travel insurance please click the link below to go direct to Travel Insured.
Note: All payments, claims, questions will be done directly through Travel Insured. We are only providing the link if you want to purchase the insurance.
• NO travel insurance can be purchased once final payment has been made to the school.If a family pays their trip in full as example at first deposit they will not be able to purchase the travel insurance. (On one has paid in full so this isn’t an issue) No exceptions can be made as this is the travel insurance company’s policy.
The website will ask for a final payment date. If a family has made final payment they should indicate this date, as insurance cannot be purchased once paid in full. If they are not paid in full the family can list the final payment due date to the school. (The final payment date is March 15, 2023) If a claim is placed later they will then be required to supply the actual date they paid final payment to the school for Travel Insured’s reporting purposes.
The “Cancel For Any Reason” option is reflected as an option on the flyer, however the quote/premium on Travel Insured’s website DOES include the “Cancel For Any Reason” option.
DO NOT call to try and book since you may not get the student policy/pricing and your policy will not be linked to the group.
Please make sure the policy you are trying to purchase is made through the link below to get the student pricing. DO NOT copy the below link and paste in a web browser. You MUST click the link below or you will NOT go to the correct student pricing. Below is a screen shot of what the correct screen looks like. If you are NOT on this page then you need to check the link you are clicking.
You will be required to provide deposit/payment dates to Travel Insured. These will be the dates you make your payments to the school for deposits/final payment. (Marach 15, 2023) Please keep track of all payments made to the school, if a claim is placed later you will need to provide receipts to the insurance company (Example 9/21/22 Ck #275 for $500). Payment can be tracked on your Cut Time profile.
Insurance does not need to be purchased until 12/16/2022 as no penalties will be applied prior to the this date. However keep in mind we recommend purchasing by 12/16/2022 since there may be a penalty to cancel after this date. Once the insurance is purchased the premium may be non-refundable. You would need to check with Travel Insured on their policies.
If you decide to purchase the insurance please list FULL first and last name of traveler as shown on photo ID. (Ex-Suzy Smith; Name on photo ID shows Suzanne Smith; book Suzanne Smith)
Travel insurance including CFAR (Cancel For Any Reason) coverage can be purchased BEFORE the families make final payment to the school.
The travel insurance is for any disruption to you going on the trip such as illness or a death in the family not you changed your mind about going.
CANCELLATION POLICY
1. Any cancellations after December 21, 2022 and before January 20, 2023 will incur a $75.00 per person cancellation fee unless a substitute is found.
2. Any cancellations after January 20, 2023 and before February 24, 2023 will incur a $125.00 per person cancellation fee unless a substitute is found.
3. Any cancellations after March 17, 2023 will receive NO REFUND, unless a substitute is found.
Two things to know before you click on the link below to purchase the optional travel insurance.
1. You do not need to select the Lecacy Destination.
2. I put in my information and the cost of the insurance for one person at $325 was $25.50.
VISIT TRAVEL INSURED:https://www.travelinsured.com/group.signup?group=147515&guid=fe38f602e9924ff59e78688ae56cfb39
Any further questions or if you need help please contact Travel Insured direct.