Summer Music Camp details

Hello Everyone,

I have included a wealth of information for you to review.  Sections 1, 4 & 5 apply to everyone.  Section 2 and 3 contain information regarding those specific ensembles. (Color guard is band)


Please take the time to read each section in its entirety. 

SECTION 1 – Rehearsal Schedule

SECTION 2 – Orchestra (String and piano only)

SECTION 3 – Band 

SECTION 4 – Parents

SECTION 5 – Cut Time access


SECTION 1 – Rehearsal Schedule

Summer music camp is a two (2) week event that runs from Monday, August 8 through Friday, August 19. The goal of Summer Music Camp is to assist the students in the transition from elementary school to the middle school setting, develop the students performance ability and personal musical ability, and to prepare the ensembles for upcoming performances such as parades for the band and the winter concert for the orchestra.  Students should report to the instrumental music room 15 minutes prior to the start of rehearsal.

The schedule for Summer Music Camp is as follows:

Monday, August 8

Orchestra 7:30 am – 9:00 am string students only and piano only (violin, viola, cello, bass, piano)

Band – 9:30 am – 12:30 pm (flute, clarinet, saxophone, trumpet, trombone, baritone, sousaphone, percussion, majorettes, flags, rifles, honor guard)

Tuesday, August 9 

Orchestra 7:30 am – 9:00 am string students only and piano only (violin, viola, cello, bass, piano)

Band – 9:30 am – 12:30 pm (flute, clarinet, saxophone, trumpet, trombone, baritone, sousaphone, percussion, majorettes, flags, rifles, honor guard)

Wednesday, August 10

Orchestra 7:30 am – 9:00 am string students only and piano only (violin, viola, cello, bass, piano)

Band – 9:30 am – 12:30 pm (flute, clarinet, saxophone, trumpet, trombone, baritone, sousaphone, percussion, majorettes, flags, rifles, honor guard)

Thursday, August 11

Orchestra 7:30 am – 9:00 am string students only and piano only (violin, viola, cello, bass, piano)

Band – 9:30 am – 12:30 pm (flute, clarinet, saxophone, trumpet, trombone, baritone, sousaphone, percussion, majorettes, flags, rifles, honor guard)

Friday, August 12

Orchestra 7:30 am – 9:00 am string students only and piano only (violin, viola, cello, bass, piano)

Band – 9:30 am – 12:30 pm (flute, clarinet, saxophone, trumpet, trombone, baritone, sousaphone, percussion, majorettes, flags, rifles, honor guard)

Monday, August 15

Orchestra 7:30 am – 9:00 am string students only and piano only (violin, viola, cello, bass, piano)

Band – 9:30 am – 12:30 pm (flute, clarinet, saxophone, trumpet, trombone, baritone, sousaphone, percussion, majorettes, flags, rifles, honor guard)

Tuesday, August 16 

Orchestra 7:30 am – 9:00 am string students only and piano only (violin, viola, cello, bass, piano)

Band – 9:30 am – 12:30 pm (flute, clarinet, saxophone, trumpet, trombone, baritone, sousaphone, percussion, majorettes, flags, rifles, honor guard)

Wednesday, August 17

Orchestra 7:30 am – 9:00 am string students only and piano only (violin, viola, cello, bass, piano)

Band – 9:30 am – 12:30 pm (flute, clarinet, saxophone, trumpet, trombone, baritone, sousaphone, percussion, majorettes, flags, rifles, honor guard)

Thursday, August 18

Orchestra 7:30 am – 9:00 am string students only and piano only (violin, viola, cello, bass, piano)

Band – 9:30 am – 12:30 pm (flute, clarinet, saxophone, trumpet, trombone, baritone, sousaphone, percussion, majorettes, flags, rifles, honor guard)

Friday, August 19

Orchestra 7:30 am – 9:00 am string students only and piano only (violin, viola, cello, bass, piano)

Band – 9:30 am – 12:30 pm (flute, clarinet, saxophone, trumpet, trombone, baritone, sousaphone, percussion, majorettes, flags, rifles, honor guard)

*School sport practices begin the week of August 15. Mr. Zettlemoyer will coordinate practice and rehearsal schedules with the coaches and relay that information to the students and parents.


SECTION 2 – Orchestra

Orchestra Summer Music Camp (SMC) rehearsals are only for the string and piano players who are in the orchestra and will focus on improving the students’ performance ability and technique on their instrument.  SMC provides the orchestra students with 15 hours of instruction before the school year begins.  Once the school year begins they will receive 21 hours of instruction before their first performance. It is extremely important that every effort is made to attend the SMC rehearsals.

What students need for orchestra rehearsal

Orchestra students will need the following items for Summer Music Camp (SMC):

  1. 1 inch 3 ring binder for music and materials to be distributed at SMC.
  2. Mechanical pencil
  3. Rosin – can be purchased at a local music store. Ask for rosin for your instrument when purchasing such as “I need cello rosin” or “I need violin rosin.”
  4. Shoulder rest for violin and viola players. (View this link for information on shoulder rests https://youtu.be/mtSbspuJ9fU)
  5. Instrument – violin and viola players bring their instrument to rehearsal each day. Cello and bass players will be assigned a school instrument so they will not need to transport their instrument each day.
  6. Completed medical form (email completed form or bring in a hard copy) Students may not participate without a completed medical form
    1. Click for form

Students who are not in band are dismissed at 9:00 am each day. Students who are in the band will have a 30 minute break between rehearsals.  They should bring a snack and water with them each day.


SECTION 3 – Band

Band Summer Music Camp (SMC) is for flute, clarinet, saxophone, trumpet, trombone, baritone, sousaphone, percussion, majorettes, flags, rifles, honor guard students.  The “color guard” is a section of the band just like the percussion section and wind section. When the title of “band” is used it refers to all the sections in the band. There are select times when the section titles are used. The use of specific section titles means the information following is specific to that section.

Section details

Color guard = majorettes, rifles, flags, and honor guard

Percussion = snare drums, bass drums, quads, and cymbals

Winds = flutes, clarinets, saxophones, mellophones, French horns, trumpets, baritones, trombones, and sousaphones

The focus of the band during SMC is to learn to play and perform together as an ensemble (the whole group together), learn the music and routine work required for the fall marching season, improve the students performance ability on their instrument or equipment, and to learn to play or perform routine work  while marching.

The hours the band spends in SMC are crucial to the success of the individuals and the band as a whole. The band has 30 hours of instruction during SMC and will only have 8.25 hours of instruction during school before their first performance. 

What students need for band rehearsal.

Band students will need the following items for Summer Music Camp (SMC):

ALL SECTIONS:

  1. Completed medical form (email completed form or bring in a hard copy) Students may not participate without a completed medical form.
  2. Students must wear sneakers for rehearsal (NO EXCEPTIONS)
  3. Students should have a hat to wear for rehearsal as we will be inside and outside.
  4. Students must have their own water bottle, with their name written on it, for each rehearsal. Students will not have access to a water fountain when we are outside.
  5. Students should put on sunscreen before they come to rehearsal. We will be spending a considerable amount of time outside.

COLOR GUARD SECTION:

  1. All students who have practice flags or practice rifles at home should bring them to rehearsal each day.
  2. Majorettes should bring their baton to rehearsal each day.

PERCUSSION SECTION:

The percussion section consists of snare drums, bass drums, quard, and cymbals.  Students will be rotated on the instruments to determine the best overall placement for the ensemble.  Everyone cannot play snare drum, just like everyone cannot play quarterback.

  1. Each student must have their own pair of drumsticks (Size 2B) for rehearsal. Once specific instruments are determined, only the snare drummers will need to bring their sticks each day.
  2. Students will need a 1 inch three ring binder for materials and music distributed during SMC.
  3. Percussion students will receive school owned music folios for their instruments that they are responsible to maintain and return at the end of the school year.
  4. Students who receive school owned mallets are responsible to maintain and return the mallets at the end of the school year.
  5. Students who are assigned to play cymbals are responsible for their care and maintenance and are required to return them at the end of the school year.

WIND SECTION:

  1. Students will need a 1 inch three ring binder for materials and music distributed during SMC.
  2. Students will need a lyre and march folio for their instrument. See the attached document entitled Lyres and Folios.
  3. Form is attached.
  4. Each student needs their own mechanical pencil.

INSTRUMENT SPECIFIC ITEMS:

CLARINETS – Students should have spare reeds for their instrument. You can purchase them online or at a local music store.


SAXOPHONES – Students should have spare reeds for their instrument. You can purchase them online or at a local music store. Saxophone must have a neck strap for rehearsals.  School saxophones were distributed with a neck strap. Students who are using their personal instrument need to provide their own.  


TRUMPETS  – Students need to provide their own valve oil. You can purchase a bottle of valve oil online or at the local music store.


BARITONES – Students need to provide their own valve oil. You can purchase a bottle of valve oil online or at the local music store. I will provide the student with an instrument strap. The student is responsible for returning the instrument strap and all components at the end of the school year.


TROMBONES – Students need to provide their own slide oil. You can purchase a bottle of slide oil online or at the local music store.


SOUSAPHONE – Students need to provide their own valve oil. You can purchase a bottle of valve oil online or at the local music store. I will provide the student with a neck and bits for the instrument.  The student is responsible for maintaining these items and returning them at the end of the school year.


SECTION 4 – Parent information

There is a considerable amount of information that is distributed during the course of the school year.  ALL information is posted online in multiple places for ease of access.  Parents are expected to stay informed of the rehearsal schedule, performance schedule, and many other details.  In order to make it as easy as possible subscribe, bookmark, or favorite the following information.

  • A weekly email is posted each week during the school year containing all the information for that week and beyond. You can find it on the instrumental music website and on Cut Time. (See the SECTION 5 for information about Cut Time.)
  • Keep your Cut Time information up to date and check it regularly.
  • Bookmark the instrumental music website at www.nmsim.org.
  • Subscribe to our Twitter feed at @NMSbandorch.
  • Subscribe to our Facebook group at  www.facebook.com/groups/nitschmanninstrumentalmusicassociation/.

NIMAS meetings

Parents who have a child in the instrumental music program are encouraged to attend our monthly NIMAS parent meeting held in the instrumental music room on the third Wednesday of each month at 7:30 pm.  These meetings are to keep parents informed of what is occurring each month and to provide details of upcoming events, fundraisers, and organize parent assistance for events. 


Everyone is encouraged to attend the first NIMAS meeting on August 17 at 7:30 pm in the instrumental music room.  This is the first time in four years that we will be moving forward with all our program offerings.  This is the best time to ask questions and receive information about events, fundraising opportunities, and potential trip opportunities for this school year.

Parent volunteers

Parents are strongly encouraged to volunteer and get involved in the instrumental music program. We need volunteers for SMC, parades, concerts, and many other activities. In order to volunteer, parents must have their clearances on file in the Nitschmann office.  If you are not sure if your information is on file, contact the Nitschmann office at 610-866-5781. Information on how to renew or apply for your clearances can be found at https://www.basdschools.org/volunteering.

Medical formClick for form

Each student needs to have a medical form on file BEFORE they can participate in any program. If you experience difficulty completing the medical form contact me at dzettlemoyer@basdschools.org.

You can complete this form by:

  • Downloading the attached medical form and filling it out (BOTH PAGES) using Adobe Acrobat.  Type your information into the spaces provided. When you are finished filling out the form click on the save as - AR.JPG icon and save the file to your computer.  The email the document to dzettlemoyer@basdschools.org.
  • You may use a different program to complete the form.  Just make sure it saves the information you entered before you email it to Mr. Zettlemoyer
  • You can also print out the form, fill it out by hand, and send it in with your child on the first day.

I cannot stress enough that your child must have a medical form on file to participate in any SMC activity.

Performance CalendarClick for calendar

I have attached a copy of the performance calendar for this school year. Print it out and save the dates on your personal calendar.  There are no excuses for not knowing we have a scheduled performance on a specific date. The calendar on the website (www.nmsim.org) and on your Cut Time profile will also have this information.


SECTION 5 – Cut Time Access

Cut Time is a cloud-based program we use for managing the critical components of the instrumental music program such as communications, inventory, financial transactions and more.


Returning parents should make sure they have access to Cut Time.  Nothing has changed for you regarding your username and password.

Parents who are new to the instrumental music program.
I have created a Cut Time profile for you and you should receive an Email from info@cuttime.net. Check your spam/junk folder.  Use the email where you received your notification.

CT 1.JPG
1. Select link, “Get started with Cut Time!”. 

CT 2.JPG
2.  Create a Username and Password.

  • *Note: Use uppercase, lowercase, and numbers. No special characters allowed.
CT 3.JPG
CT 3a.JPG

3.  Select “Ok Let’s Go”.

4. You should now be signed into your Cut Time Profile as a Student or Parent. To login again next time, go to Sign In page.

CT 4.JPG

YOU DO NOT NEED TO ADD YOUR CHILD AS THEIR INFORMATION HAS ALREADY BEEN LINKED TO THE ACCOUNT CREATED FOR YOU.

You can update your personal information such as address and phone numbers, track your child’s financial obligations, sign up to volunteer, view the instrumental music calendar and see what school owned items have been assigned to your child.


If you experience any difficulty during the sign in process, please contact me and I will help you or get assistance to correct the problem.

Comments are closed.